Auction Administrator

Auction Administrator

  • Office Support
  • Anywhere


Role: Auction Administrator

Salary/Package: Up to £22K basic salary

Location: Sheffield

Our client is a property auction company.

The role:

  • Delivering excellent customer service to new and potential clients via telephone, e-mail, online and video communication
  • Arranging and conducting viewings, dealing with online, e-mail and telephone queries and diary management using our internal property software systems
  • Management and administration of our CRM system to include helping to distribute newsletters, mail outs and uploads to our social media channels
  • Communication with AHUK to facilitate the promotion and successful running of online auction lots
  • Assisting the team in marketing, advertisement, generating interest and preparation of legal packs for Livestream and online auction lots, including using the Land Registry and other information sources to create and send marketing material
  • Dealing with the preparation of legal packs for auction lots and providing assistance for potential buyers and sellers with any queries
  • Assisting with the preparation and smooth running of our Livestream auction events and in-room events (when we are allowed to resume these, post COVID-19)
  • Attendance at relevant property-related networking events, both virtual and face to face (when allowed)
  • Promotion of the brand and services through business development calls and research of potential new clients such as solicitors, Housing Associations, surveyors and any other relevant companies or individuals
  • Awareness of all advertisement of online portals such as RightMove and Zoopla with a view to contacting potential vendors to see if they would consider selling via auction

The successful candidate:

  • Previous experience of working within the property sector is essential, as is a working knowledge of the legal purchase process
  • Excellent communication skills both in person and on the telephone
  • Full driving licence; the role will initially be predominately office based, but with the requirement to conduct viewings and potential travel to other offices within the franchise in future
  • Experience of dealing with inbound and outbound sales calls and the ability to self-generate new business
  • The ability to work towards monthly and annual targets in-line with company growth expectations and self-manage your workload
  • The role requires the Auctions Co-ordinator to take a flexible approach to working hours as there will be some weekend and evening work required to facilitate the production of the auction events


  • 20 days holiday plus Bank Holidays and additional Christmas shutdown (4/5 days additional holiday)
  • Company pension scheme
  • Monday to Friday 9am until 5:30pm with some additional weekend and evening work, as required
  • Discretionary company bonus (paid annually, related to Company performance)

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