Finance Administrator

Finance Administrator

Role: Finance Administrator 

Salary: £20,000-£25,000 per annum

Location: Sheffield

Hours: 35 hours per week (flexible start times available)

Our client are experts with 30 years’ experience within the Construction industry.

The role:

Finance administration duties:

  • Enter suppliers and customers invoices into the accounting system
  • Manage the suppliers purchase orders
  • Reconcile purchase orders with invoices and obtain approval for any discrepancies
  • Reconcile payments to invoices and enter within accounts
  • Create an ordered supplier invoice file within the shared file system
  • Use Sage to create aged creditors list
  • Issue regular statements to customers and chase payments systematically
  • Ensure timesheets are collected and signed for each week for employees
  • Collect, sort and obtain approval for staff expenses.
  • Allocate job cost codes to all entries
  • Place orders with suppliers as directed by other staff
  • Follow up suppliers and report on the progress of purchase orders
  • Handling and distributing any post
  • Managing the companies general email account and distributing to appropriate staff
  • Managing holiday charts and obtaining approval from MD
  • Managing company fuel cards
  • Completing suppliers credit account application forms
  • Completing customer pre-qualification application forms
  • Managing the photo copier and calling in It staff when required
  • Arranging new employee paperwork and administration
  • Liaising with the payroll department

Other administrative duties:

  • Be their front of house receptionist
  • Answer all incoming calls and pass to the office and factory staff
  • Introduce guests and visitors to the company
  • Administer the company phone system
  • Confirm with customers over pending start and finish dates and manage customer expectancy
  • Monitor promised start dates and flag any problems, liaise with customers over revised dates.
  • Phone existing and new customers looking for new enquiries

The successful candidate:

You will be happy to work within an industrial environment and have experience within the Construction industry. .

Desirable skills/experience:

  • Be highly personable and with excellent telephone manner
  • Able to work on own initiative and be self-motivated
  • Be organised
  • Have previous experience of book keeping
  • Min 2 years office administration experience preferably with a subcontractor or main contractor
  • Be able to use Excel, Outlook and Mail merge data effectively

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